2014-12 December meeting minutes

Pole Patch Association Board Meeting

December 10, 2014

 

Present: Shawn Maynard, Brice Penrod, Larry Kendell, Eric Stakebake, James Healy. Also in attendance John Sears from UtaHOA, and Sheryl Stakebake.

 

Meeting started at approximately 7 PM.

1. Discussion about trespassing into Pole Patch and trash, horse manure.
   1. People visiting Pole Patch to park at owner’s house and not at other places in Pole Patch. This is to go into CC&Rs
   2. Parking at trailheads/towing/booting – difficult to enforce with liability issues.
      1. Memo to owners about this; parking at owners’ homes
   3. Horse/manure issues
2. Discussion about shooting in Pole Patch.
   1. Pleasant View City code already states no shooting within 600 feet
      1. Send memo out to all owners.
      2. This is also to go into CC&Rs
   2. Cutting checks to entities – John will get checks to Shawn for signatures ASAP before bills are due.
   3. CC&Rs
      1. Shawn compiled CC&Rs into one document with updated information.
      2. Board members to all read through the complied CC&Rs and make any comments/suggestions for change – read by next Wednesday and barring any feedback to the contrary, this will then be compiled and distributed by John Sears to all owners.
   4. Meeting minutes to go to John Sears to be distributed to owners from last two meetings.
   5. Reserve PV office building for annual meeting.
   6. Next meeting January 14, 2014 at 7 pm at Cannery
      1. Write CC&Rs at this meeting
      2. Distribute CC&Rs by mail to owners
   7. Discussion of reserves for roads, gate, water lines/pump
   8. John put PV water bill up; new formula should be up.
   9. Receivables: now down to three who are overdue.
   10. Adjourn meeting by motion and seconded.

 

 

Task List

1. Shawn will send letter to John about memo to all owners about
   1. All visitors will park at the host/owner home
   2. No shooting within 600 feet of any structure in Pleasant View
2. Bylaws to be read at next meeting
   1. Eric will print up a copy for board members

Eric to reserve room in PV office building for second week of March (9^th if possible) at 7 PM. Eric to notify John about meeting