Pole Patch Board Meeting
February 18, 2015
Present: Shawn Maynard, Brice Penrod, Eric Stakebake, Cathy Montiereth
Meeting called to order. Quorum not present to vote on past meeting minutes
1) Insurance: Bill Goss insurance check – look into this and find out why we are paying his insurance
2) hydrants have been checked for leaks – no leaks reported; expect bill for this. Water used vs billed still has discrepancies.
3) CC&Rs: open to input from all Pole Patch residents
- A) existing document – concerns addressed in document.
Section 7.01 offices of Association will be changed to reflect that information will be found on PolePatch.com.
9.04 date will be changed to April 1st for payment of assessments – options are to pay in full, or to pay in equal installments. Fees assessed by association for late payment.
Add (for attorney) – grandfather clause; reference to declarant eliminated, setbacks for outbuildings not properly defined – auxiliary bldgs set back 25 feet from edge of asphalt road and abutting property lines; add construction on property to be preceded by survey with marked property corners/lines; new construction materials – legal reference that refers to building materials are required to be of upscale quality construction and be approved by the board; quorum – needs to comply with state law; restriction of fractional ownership; add protocol for appropriate communication to include electronic communications, faxes, emails, web address access – these need to be in “form of certified letter”; clarify restriction on any owner benefit from working for HOA; if changes happen to document that need to be recorded, an entire new document needs to replace old document in its entirety.
4) Shawn to add above items to CC&Rs; board to discuss on March 4th at 7 PM. Review items above one last time. Electronic form to be emailed after meeting to residents and by Friday, submit any further concerns. Paper form to be distributed at annual meeting on the 9th of March and voted on, then sent to lawyers.
5) Will discuss new Board meeting day
6) New Board members: Departing board members to attend first meeting of new elected board to hand off materials, etc.
7) Codes for gate – discussion about possibly changing gate codes
8) Cameras – insufficient to get information from vehicles/people going in/out
Agenda for next month:
- Add cameras?
- Transition for board members leaving/new board
- Discussion of new codes – discuss ideas on codes – family and visitor codes?
Conclude meeting
Next meeting at 7 PM Wednesday March 4th at Cannery Bldg.
Sorry, the comment form is closed at this time.