Meeting to be held at Tuesday 4-14 @ 7pm at the North Ogden Cannery Building – Conference Room.

In attendance: Shawn Maynard, Bryce Penrod, Joe Decker, James Healy, Mark Stull.

Excused: Kathy Montierth, Eric Stakebake

Visitors: John & Elaine D’agnillo, Bear Fournier, Larry Kendall

Agenda:

1. *comments from visitors -None
2. New members- assignments & review of meeting times & procedures* all returning members chose to keep their current posts, leaving (catch-all) & Gate positions opened, Mark Stull chose to take on the (catch-all) position – leaving the Gate position open for Kathy Montierth.
3. Review Annual Meeting Minutes- Annual meeting minutes were accepted.
4. Trail- continuation along powerline road- communicate with pathways? – new issues with vehicles coming in from pathway…  *see details below…. Bear Fournier (resident nearest the trail head at the west end of Jesse Creek drive) proposed that the existing Weber pathways/powerline trail that currently dead ends where it intersects pole patch road- be continued west along power line property.  Bear will work with Weber pathways and act as volunteer for them to make obvious the pathway proceeding west along power line property until it dead ends at box elder county line.  He will work to more clearly direct authorized pedestrian, peddle bike & horse traffic along the power line property, accross pole patch road, and continuing west… His hope is that this more clear pathway will direct traffic out the already designated trail system, instead of up pole patch/jesse creek & through the corner of his property.   This will include moving/modifying the signs posted on the powerline road at pole patch to better indicate trail crossing.   After this pathway is established he will block off the shortcut that has been established next to the gate at the west end of Jesse creek to the north of the gate to discourage motorized vehicle travel.    There was discussion regarding the flow of motor vehicle travel entering Pole Patch along power line road… Elain D’agnillo reported that they have observed alot of vehicles on the road and that for the most part they are entering from the top of cottonwood drive (the neighborhood directly below their home)  she had discussions with Pleasantview City… they are currently working on a new well & pedestrian trail head in that area & they will be placing rows of boulders to prohibit 4 wheel vehicle access in the near future.  We discussed the logistics, benefits & costs of installing a gate to restrict access along the road & previous years board members reminded us that we had spent the $ and installed a substantial gate several years ago & it was almost immediately vandalized and ripped from its mountings.  We are not inclined to spend association dollars to re install that gate or additional fencing.  Pleasanview city already has an ordinance in place making it possible to cite those driving on this road- & when the issue arises if there are problems it would be appropriate to contact the PV Police.     Also it was found that Bonneville Shoreline trail shows the trail along power line road – connecting Jesse Creek & proceeding west to boxelder- Bear Fournier will contact them to correct their map. 
5. *Collections & Fees- the board reviewed our collections policy and resolved that the best way to help residents stay current was to diligently follow the process outlined on the website regarding collections, Shawn will communicate with John Sears at Utah Hoa to confirm that policy is followed… Also it was suggested that Utah Hoa- send billing emails from an email labeled POLE PATCH BILLING to help residents recognize the emails received from HOA as legitimate communications, rather than spam..(currently communications come from Ataylor@ataylorcpa.com

1. CCR’s –  The board discussed procedure for proposing an addendum to the ccr’s* this procedure will be added to the bylaws.  Any member may submit proposals for change to the ccr’s the board will consider these changes and if approved by the majority of the board, the proposal will be sent out to the entire body for approval.   The ccr page of the website contains proposed amendments items 1-10 & added item 11 – (restrictions on vehicle parking) as had been previously approved & sent out to the association via email.   A proposal to restrict pedestrian traffic in pole patch was voted on & failed.   *it was the opinion of the board that Pole Patch should encourage proper pedestrian, pedal bike & horse traffic through pole patch and that it is in our best interest to be neighborly & friendly to our neighbors that enjoy walking or biking or riding their horses up pole patch and into the blm/forest service land above.   To adopt a policy restricting this type of access would not promote a friendly relationship with our neighbors or the city of Pleasant View. 
2. Gate Repair & code changes *bid received for $1,100 to cut asphalt & run conduit & repair- voted on via email & contractor advised to proceed.- contractor will complete work as soon as asphalt hot plant opens so they can do work & repair at same time.  While the road is cut the contractor will run a conduit from the planter to the phones demark, from the planter to the power box on the side of the rock pillar & also a 2″ conduit from the planter box & dead heading on the east side of the asphalt for future running of power or water lines as required. 
3. Fence – at gate & up neighbors driveway to the west… approx 150′ worth of fence. *need to get bids & discuss. *via phone from brimhall fencing $1,100 or deer fence – $1,600 for vinyl horse fence… *cost for materials from cal ranch $100 Mark Stull took on the project of getting additional bids for fence – it was determined that t-post along with “field fence” similar to that found at this link  http://www.tractorsupply.com/en/store/general-purpose-field-fence-6-in-vertical-stays-32-in-h-125-ga-filler-wire  The board voted to approve a budget of no more than $1,000 for installation of approximately 200′ of t-post & field wire fence connecting the trees to the west of the gate & running the property line between the Lott’s private drive & Mark Stulls property to discourage motor vehicle traffic from driving up the drive & across the grass around the gate. 
4. Additional Cameras – The board approved installation of 2 additional cameras installed in the planter – 1 at/on the keypad to capture image of person driving  & 1 on the back of the pole at the south end of the planter to better capture license plates. 
5. new laws re:H.O.A. & Training available… see below – No one will be attending the seminar – but all will read the summary below.
6. Geo- survey- Mark Stull noticed that the geo survey was missing a page “a3?”  we reviewed the document and found it missing from our copy as well… Joe Decker will check his copy & see if it exists in his binder, if not Mark will attempt to locate through the company that created the document. 
7. Thompsons sold their home- new homeowners are moving in currently- Shawn will reach out to Bob Cox to get their contact info. 
8. The board voted to change the monthly meeting to the 2nd Wednesday to avoid conflicts some board members had with Tuesday nights.

*from #4- trails access……

*Shawn sent this email to weber pathways 3/31/15… hopefully we can get a person from weber pathways to work with us to make the trail work for everyone.

3/31/15 I understand the Bonneville Shoreline Trail runs along the power line right of way through pole patch subdivision… I am the current president of the neighborhood association & this year we have had multiple complaints of people coming in on the trail from the east into our gated community on/in motorized vehicles & also trail users leaving the trail & trespassing across private property- This last week several cars drove in from the east- and “partied” on the trail- loud music etc… and leaving debris behind.   What can be done to curtail motorized vehicles on the trail & to encourage trail users to stay on the trail?  can posts/gates/boulders be put on the road to prevent vehicles/ 4 wheelers from using the trail?  at the places along the trail where “new trails” leave the legitimate trail & come into private property can signage & barriers be put up?  Also right now the trail “ends” on Pole Patch road (inside our gated community)  can the trail be extended to the west where it meets box elder… and trail users be encouraged to keep on going- rather than come up into our neighborhood… where they will ultimately trespass across someones property to access the mountain areas. Please reach me back either via email or call me directly at 801-458-4328 so we can make the trail work for everyone.

3/31/15…their response

Rod

Rod Kramer

Outreach Coordinator
Weber Pathways
PO Box 972
Ogden, UT 84402
(801) 393-2304

*from #9

2015 Annual Legislative Update HOA and Condominium Legal Update- The Utah Condominium & Homeowners Association is pleased to announce the next session of our board member training series. This months free seminar will provide an update on the laws enacted by the 2015 Utah Legislature that impact homeowner associations and condominiums, specifically in the area of rental legislation and open meetings. Please join us as we discuss how the following laws will impact your homeowner association: HB 98 Association Rentals and Fines.  After May 15, 2015, all HOA amendments must comply with the requirements of the new rental law.  HOAs have 1 month to determine if they want to amend their CC&Rs prior to the new law becoming effective.  This bill prohibits discrimination against landlords; permits holding a tenant and landlord jointly liable for violations, requires compliance by all HOAs for amendments made after May 12, 2015, and changes the rules regarding fines for all HOAs. HB 99 HOA Open Meeting Requirements.  This bill provides that a management committee meeting and a board meeting shall be open to each unit owner or lot owner; provides certain circumstances under which a management committee or a board may close a meeting; requires that, upon request, the management committee or the board send written notice of a meeting to each unit owner or lot owner by email; requires each management committee meeting and each board meeting to include time for comment from the unit owners or lot owners. HB 304 HOA Utilities.  This bill addresses the circumstances under which an electrical corporation or a gas corporation may discontinue service to a unit or a lot; provides a procedure by which an association may pay a unit owner’s or a lot owner’s delinquent utility bill to maintain service or enter a unit or a lot to winterize the unit or lot; addresses the method by which an association may recover actual and reasonable money used to pay a unit owner’s or a lot owner’s utility bill or to winterize a unit or a lot. SB 80 Reserve Fund.  This bill provides that a declarant shall make certain disclosures to a purchaser during the period of administrative control. SB 118 HOA records.  This bill addresses the procedures, requirements, limitations, and enforcement mechanisms that apply to a request to inspect or copy association records; addresses the requirements for an association to amend the association’s governing documents; prohibits certain restrictions on the time at which an association may amend the association’s governing documents; provides that the provisions of this bill apply regardless of when the association is created. SB 218 Nonprofit Corporations Act amendments.   Since most HOAs are nonprofit corporations, this bill will impact HOAs relative to the use of electronic transmissions and taking actions without a meeting.

 

 

 

 

 

 

 

 

 

 

 

*Cathy Montierth excused from this meeting…

Next meeting – May 12th *2nd tuesday  @ 7pm