2015-7-15 July Meeting

 minutes
Jul 152015
 
  1. Meeting Details:
    1. Present Shawn Maynard, Brice Penrod, Joe Decker, Cathy Montierth, Mark Stull, Eric Stakebake, James Healy
  2. review of last month’s minutes
  3. Letter regarding access to pole patch -Eric to draft letter along lines of what our general belief is regarding trespassing into the community and send to Shawn.
  4. ccr’s
    1. John has Sam updating info for getting CC&R version updated with what our version was, including line items. This was supposed to be finished for this meeting…but sam didn’t meet the deadline…
  5. collections
    1. Can we become lien holder on property if taxes aren’t paid by owner. Cathy to check on this.
    2. Lien has been filed against two property owners.
    3. Shawn to contact property owners of some who are behind on payments and those who have credit on account. Also will find out purchase info on Owen’s home for getting bills paid.
    4. Cathy to find out who new owner is across street; tied in to subheading #1 in this section.
  6. gate update
    1. Cathy has gate control now and is updating gate codes, deleting obsolete gate codes, etc. Cathy’s number listed as contact – cell phone. Cathy to create new codes for others who need to get in – recycling, John Sears, FedEx, UPS, garbage, etc…
    2. Gate maintenance/control is now on Pole Patch website, under gate management.
    3. Gate was stuck open for two weeks… *it was a stuck sensor- that was reset & cost of repair was minimal… also the call button was broken… that was replaced & all should be in good working order
    4. Shawn to update gatekeeper page on replacing bulb on the keypad for light at night.
  7. roads update
    1. crack seal & weed spray by gate: James – possibly skipping a year on crack seal with good attention to roads over past two to three years. James can get scoops of road base around roads where needed; owners can help fill in the specific spots. Possible area by Garren Decker on road that was undermined by the runoff from the rain: keep an eye on this.
  8. Water update
    1. Golden – water situation mostly ok – mice have been in pump shed, screen and clamp over pipe where something got in.
  9. other projects
    1. Missing page A3 from geological survey. Mark to have this scanned in. Shawn will add digital copy to archives.
  10. Meeting minutes approved.
  11. *meeting change back to 2nd Wednesday of month starting with September 9th meeting. No meeting in August.

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