2018-6 June

June monthly meeting

Excused- Bruce Englesby/ Dave Park

in attendance..

Elaine Dagnillo/ Don Scott/ Kirk Chugg/ Wes  Whitehead/ John Dagnillo /

Neighbors also in attendance/ Bill & Janet (in Kendall’s old house) Mark Stull

agenda

1. Road Presentation (Tim Biel, Ryan, PEPG CONSULTING L.L.C.) see engineering report provided for details
   1. Total rebuild not required as base seems to be good.
   2. Seal coat should be done every 5 years.
   3. Most expensive option needed for best result would be normal maintenance for the top half spot patch, seal coat, and complete new asphalt lower road.
   4. Least cost option is scrub seal, maybe helps for another 3-5 years.
   5. 2 inch overlay, 10-15 years $160k-$170k with fabric ~$190k +5 years on top of the 10-15.
   6. Inaction removes option and increases the cost of others.
   7. PEPG can provide map of work, and scope of work to provide to potential contractors
   8. Changing from 3″ to 4″ doubles the strength of the road.
   9. Vote to take action to repair whole upper section less east end of Jessy Creek and slurry seal whole upper, motion and passed vote.
   10. Vote to not fix lower half of Pole Patch, run to failure and spot repair as required, motion and passed vote.
2. Next board meeting discuss an impact fee for new construction.(regarding road damage from heavy trucks)
3. Non-permanent Structures
   1. Should meet the same requirements as an outbuildings.  Send out in email and discussed in next HOA meeting.
4. Gate
   1. New keypad and screen put in all functions and looks good.
   2. Water line was ran to the gate to water the flowers.
5. Neighborhood Watch
   1. Don will set up meeting to talk about the correct way to handle trespassing etc.
6. Water Violations (Don), The state has a new requirement for testing every week – water quality- we have never done that & need to find solution- Don is working with City to possibly take over our water system (for a fee)
7. Shawn to send water spread sheet to board.
8. Next meeting Tuesday July 10th.

29-June-2018 – addendum to June 6, 2018 board meeting

The board is requesting bids to move forward on items 9 and 10 under the Road Presentation above.  We will proceed with the outlined repairs as quickly as possible.