2015-6-17 June Meeting

 minutes, Uncategorized
May 272015
 
  1. Meeting Details:
    1. Present Shawn Maynard, Brice Penrod, Golden Decker, John Sears, Cathy Montiereth, Mark Stull, Board member James Healy excused. Others present: Ralph Dunkley, Diana Dunkley, Carol Larson, John Dagnillo, Elaine Dagnillo, Don Scott, Mindy Scott, John Parker, Sharlene Maynard
  2. review of last month’s minutes
  3. Discussion regarding Trail system & trespassing etc.  *see attached letter from Bear Fournier
    1. Open floor discussion regarding trespassing into Pole Patch
      1. Ralph Dunkley – pro opinion for letting others in
      2. John Dagnillo – expressed opinion that current rules are adequate. Regarding liability, if someone sues us (e.g., fall, other accident), they have to sue Pole Patch; can’t sue individual for Pole Patch problems.
      3. Don Scott – most experience in past is fine. Had talked to Bear about his concerns, including parking at homeowner’s property; getting arrangement with tow truck company for violators; trail and trespassing concerns. Lots of restrictions may devalue property. States Bear also concerned about hunting aspects in Pole Patch (staging for hunting parties in area). People who see “no parking” signs just park a little ways away from the sign thinking they just can’t park in front of the sign.
      4. Mindy Scott – opinion that trespassing signs should be taken down. Gate to stay up. Good to have some options to keep trespassing down to minimum, as there are some problems. Would like to see paths continue.
      5. Elaine Dagnillo – other gated communities not as restrictive as ours. More foot traffic may impeded motorized traffic. Mentions that traffic around tank has been limited due to rocks placed there.
      6. John Parker – not a problem that he sees with others in area. Changing it may bring on more problems.
      7. Cathy Montiereth – states she lives next to Bear, but doesn’t see the problems he sees.
      8. Eric Stakebake – Sheryl and Eric bring up concerns about trespassers from coming up including insurance, which, according to Ralph Dunkley, would not fall on us unless we create a hazard. Opinion about maintaining signs up, gate up, limiting trespassing; pedestrian traffic isn’t our primary concern. We also can’t be upset if people bring up trash, if we are letting them in.
      9. Shawn Maynard – possible liability issues discussed, and issues with taking stolen cars, and the like, up into Pole Patch. We do not have plans to tow people who park there.
      10. Brice Penrod – trespassing can only be called if person is on property of the trespassed.
      11. Golden Decker – parking on other people’s property has been an issue in the past.
      12. General: be courteous to neighbors about parking on road/in front of homes.
      13. Discussion about trespassing wrapped up. Plan is to not change current rules.
  4. ccr’s
    1. John has Sam updating info for getting CC&R version updated with what our version was, including line items. This will be finished and distributed to Board members before next meeting. After review, and approval, email and postal mail to go to all property owners to vote on line items as discussed, and noted in last month’s minutes. Brice expressed that it would be important to know what has to be there and what cannot be there (legal issues). Line item 11 from minutes from May are about restricted parking. Decision to delete Line item 11 regarding the parking.
  5. collections
    1. Discussion about how some items being paid for, are being applied to the “wrong” bill, such as paying for water bill, but it gets applied to the HOA fees.
    2. Discussion about properties with collection notices, including review of collections process for late payments.
    3. Can we become lien holder on property if taxes aren’t paid by owner. Cathy to check on this.
    4. Lien has been filed against two property owners.
  6. new version of quick books
    1. Shawn needs to purchase new version of QuickBooks for $180. Voted on and passed.
  7. gate update
    1. Cathy has gate control now and is updating gate codes, deleting obsolete gate codes, etc. Cathy’s number listed as contact – cell phone. Cathy to create new codes for others who need to get in – recycling, John Sears, FedEx, UPS, garbage, etc…
    2. Gate maintenance/control is now on Pole Patch website, under gate management.
  8. roads update
    1. gravel was brought in for Decker’s washout and paid for
    2. mowing done along roadways
  9. water update
    1. Bill Goss – bill
      1. Radio bill – this has been taken care of.
    2. JNC water testing done
    3. water conservation: Weber Basin restricting watering to three days per week. We agree that we should attempt to conserve as much as possible
  10. other projects
    1. Missing page A3 from geological survey. Mark to have this scanned in. Shawn will add digital copy to archives.
    2. Fence up along Mark’s place – working well
    3. Eric to draft letter along lines of what our general belief is regarding trespassing into the community and send to Shawn.
  11. Meeting minutes approved.

 

 

 

Dear Shawn and Pole Patch Residents,According to the Pleasant View Police Dept. We as a Hoa need to have our attorney create an official form for ticketing trust passers that we ourselves would need to hand to the tresspasser and or leave on their vehicle. If the trespassers do not leave after that has been given then the Police Dept. can issue a citation at that time. Also, they advise to have a contractual relationship with a towing company so that we can tow repeat offenders. We do have the right to tow if we have proper signage up throughout the neighborhood. Again, we would want the attorney to give us clear directions as to proper signage. As it is we have no teeth and the trespassing will continue until we as a community do something together about it.Also, I have been in touch with the Department of Wildlife Resources and they shall be coming up to go after illegal hunters in our surrounding lands. For starters, the hunter must not have accessed the property via trespassing and secondly the hunter must have a written and signed permission to hunt slip from the actual owner of the land with them at all times with the owner of the land’s permission to be there hunting at that specific time.Also, I have been working with both the Weber Trails folks and the Bonneville Shoreline Trails fella to get the official trail to be clearly marked and designated as under the power lines only. It has been actually posted on their website for some time now that Jessie Creek Drive is an official part of the Bonnevile Shoreline Trail…. which has now been changed to reflect the powerline instead so that should begin to help..but we will need to enforce this to make it stick or they shall continue onto Jessie Creek drive out of old habit.The good news for all trail users be it hikers, bikers or horse back riders, is that the power line trail West of Pole Patch Road will still give them all access to most of those same lands that they were accessing via Jessie Creek Drive before. This is a work in progress and the more people that get using the Power Line Trail the faster that trail will get well established and easy to use. It is truly a win win scenario with everyone’s cooperation!Sincere thanks, Brother Bear Fournier

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