2016-12-13 December

December Meeting:

Attending: Shawn Maynard, Eric Stakebake, Don Scott, Mark Stull, Cathy Montierth, Elaine D’Agnillo, Brice Penrod

1. Set date for annual meeting & make assignments:
   1. The annual meeting of the association shall be held on or about the 1st Monday in February in the lower level of the Pleasant View City offices at 7 pm
      1. This will be Monday, February 6th. Eric to call and reserve the building and email Board and John Sears to notify all owners of the meeting.
      2. Discuss fire protocol at meeting.
2. New Board Members: Terms are up for Brice Penrod & Eric Stakebake?  Shawn will continue for the duration of his new term, which will be two more years.
   1. New duties- *new secretary- requires laptop at meetings & training on how to enter minutes etc.
      1. Mark willing to volunteer for position for secretary
   2. Budget – spending and rates to remain the same.
   3. roads report – things are OK now. Eric will contact John Sears to have him send out notice that residents need to have cars removed from roads for safe plowing. Yield signs are coming, but company has contract with Maverik and we aren’t a priority.
   4. water report and water system management – Don states that it is likely that PV City will take over monitoring – conceptually they seem to agree to this. They would like a firm contract for this once details are clear. The mayor and City manager have agreed conceptually to the maintenance and quality oversight. Tyson Jackson is in charge of water at the City. As of January 1st, we need new management. Tyson has been made aware of our situation and has communicated to Don that Tyson will handle things until an agreement has been made with the City, or if not with the City, then outside of that with Tyson and some of the people that work with him. If alarm goes off, it goes to N. Ogden City, who would call Bill, who could contact Don. One potentially serious problem with the system is that the pumps and check valves need to be checked annually, and they have not been checked because it appears our assembly is not to code. The pressure zone portion is creating the issue – in that it is not testable – wrong apparatus for what is needed. Double check valve vacuum breaker needed, not double check valve pressure zone. Sanitary survey was done just before Thanksgiving with the State. Everything passed except certified back flow person. Not having this person can result in negative points on the water system. Not sure what happens if we have negative points. Locks were bought for buildings with updated codes – pump house included. Don can purchase flags for fire hydrants and install them.
   5. ccr’s/bylaws – Brice had these recorded.
   6. gate – battery was replaced on gate and should be working well.
   7. cameras – gate cameras are now up and running and DVR up and running. New DVR for high-quality would be about $400-$500.
3. Solar discussion
   1. Broad consensus that solar is generally acceptable; now how to make this aesthetically pleasing
      1. Attractive, dark-colored, residential version, nice finish, flat and roof-mounted. Outside of this, such as free-standing installations, should be approved by the current Pole Patch Board.
4. Communication towers:
   1. Communication towers exceeding 6 feet should be approved by the current Pole Patch Board.
   2. Existing communication towers are grandfathered in.
   3. Improvements/new parts to towers should be painted to make them as inconspicuous as possible.
5. Financial – UtaHOA to stay up on people who are behind on payments.
6. Pole Patch Contact information: Eric to ask John Sears for updated contact information for Pole Patch Residents to be given to Board Members, in particular, Cathy Montierth, who has not received this information.
7. Suggestions for other Board members: Kirk Chugg (Shawn will approach him), Bruce Engleby (Elaine will approach him).

Meeting adjourned until annual February meeting.