In attendance: Shawn Maynard, David Park, Elaine D’Agnillo, Wes Whitehead, Kirk Chugg, Don Scott
Not in attendance: Bruce Engleby
Agenda:
Road Slurry Contract- * cost for slurry $65,000 every 7 years for the upper portion. This will be starting the end of August. At this point, the lower section of the road would not benefit from crack sealing.
Cost for major repair on lower section will be $100,000 in about 10 years.
Snow Plow Contract- Elaine will follow up on this. We are looking for someone who will charge us an hourly rate for the plowing. And will assign us a specific person to do a good consistent job for us.
Finance discussion- do yearly dues create enough income to cover ongoing road repair? current yearly surplus is about $10,000 but we need $15,000 yearly for proper roads maintenance. $5,000 yearly for unknowns- water system – excess snow etc.
We need to increase our assessments to raise an additional $10,000 per year. This will be approx $350 per household. This will increase our yearly dues to $1,850 beginning in 2019.
Fire Safety – The fire department would like to come to our yearly meeting and discuss fire safety. We will invite them in February.
clearing fuel
Phone tree – Dave will take the responsibility to create a contact list. If there is an emergency please let Dave Park know (801) 390-7189 and he will send a text blast out to everyone.
We will bring up mowing along the roads at the yearly meeting.
Water – we are currently required by the state to test our water 3 times per week. This is just done with a test strip and reported online. There is a meeting on August 23rd to begin the discussions for the city to take over our water system.
For new construction in Pole Patch, the home owner is responsible to purchase and install a water meter prior to using any water. Our source for water meters is Meter Works: 1199 W. 850 N., Centerville, UT (801) 292-7900
We will ask John to add information to the “welcome packet” about needing to put a meter in before using any water, or they will incur a fine.
Next Meeting is Tuesday September 11th
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