polepatch.com

Wadman Nature Park Bowery

Monday- June 27, 2022

Meeting Minutes

1. Shawn introduced all the new owners in Pole Patch.  
2. Discussion about rentals: State Law allows rentals inside primary residence and CCR’s cannot change that however there is process to allow that to happen. Don Scott suggested that the CCR’s address and point that out.  Detached accessory rentals are not allowed in Pleasant View City.  A discussion was held about short term rentals.  The board will send out any proposed changes to the CCR’s in August. Feedback will be gathered, and a vote will happen if needed.  
3. John Sears with Utah HOA reviewed our financials.  It was pointed out that last year we had a deficit because of the Pleasant View water takeover. Our projection this year is that $6,000 will be put back in reserves.

4. Kendall Madsen requested that residents to be mindful of speeding up the road past the gate.  At nighttime the noise is especially disruptive.

5. Bradon Martin discussed the gate code and gate openers.  The gate code will be changing soon to #2022 from #5555.  This change will happen either quarterly or bi-annually.  This is the code that should be given out to friends, family, and visitors.  Also, owners can get with Bradon to request a gate opener so that they are not having to use a code to open the gate.  Any requests to have the gate opened for a period of time should go through Bradon Martin at 801.458.1707

6. Bill Kerner presented the update on the water system. The two tanks have been dived and surveyed and will need some minor repairs.  Pleasant View city has accepted the current water meters but is requiring backflow preventers at each property to prevent contamination between the culinary water and the water used to for outside watering.  Briskey Plumbing will be doing a survey to find out which properties need backflow preventers.  It will be up to each individual property owner to pay for and install the correct backflow preventer.  Once Pleasant View city has taken over the water system a fee schedule will be sent out to all owners. 

7. Shawn requested that all owners to be mindful of their dogs barking at night and to put them inside if they are barking. 

8. Shawn reported on the roads. Edges were recently repaired after the recent runoff.  We will be crack sealing from Burnham and above every other year.  This is an off year.  Below Burnham will need to be replaced at some point and crack sealing does not make any sense.  Many owners requested for Shawn to talk with the snow removal company and have them be careful when pushing snow off the road so as to not do so much damage to landscaping.  It was also reiterated that owners who are doing construction need to repair damage that is caused during their construction.  

9. A vote was taken on the three open board positions. Shawn Maynard will stay on as President.  Alexis Hammer and Austin Scott have been voted on to the board. 

Meeting Attendees: Board Members (excused Kendall Madsen) Also in Attendance: Dave Park, Don and Mindy Scott, Jeff Clark, Cathy Montierth, and John and Lola Parker.

Roads: There was a truck that burned near the Peterson’s home. Shawn is finding out who the company was so they can get the road repaired and garbage picked up. Resending October email from John Sears clarifying that trailers and vehicles are not allowed to be parked along the road.

Water: There were some leaking valves on Pole Patch Drive that needed to be replaced and were causing the water charges to be off. All but one of those has been replaced. Both tanks will be inspected on February 18th. The city will likely use the current meters that are in Pole Patch and we won’t need to replace all of them. If one of the existing water meters needs to be replaced it will be updated to the city’s current water meter technology. All homes will need back flow preventers. We will send out Briskey Plumbing to evaluate which homes need to have them added.

Gate: Redesigning of gate was brought up. Working towards something to present at the annual meeting in the summer.

Short Term Rentals: Discussion on the pros and cons of allowing short term rentals. What parameters should rentals be allowed. Communication and clarification to the neighborhood will be issued. The consensus of the group at the meeting was that short term rentals should not be allowed.

Meeting Attendees: Shawn Maynard, Bradon Martin, Spencer Bradley, Bill Kerner, and Kendall Madsen. Missing Justin Wood, and Kayla Decker.

Roads: Discussed the parking of trailers along the sides of the road. Will review CCR’s.

Water: Contract is out to the divers to check the integrity of the water tanks. $1000 per tank. Still working on the PRV Station in the vault on Pole Patch Drive. Needs new diaphragm and tubing.

Gate: Kendall introduced the idea of modifying the entrance into the gate and using some of Stull’s property to accommodate it . They have requested a plan showing the specifics. The gate codes have all been erased and the three new ones are activated. The gates are now scheduled to be open every weekday morning from 6:45am to 8:30am. They will also be open most Holidays. Talked about giving the fire department push buttons for gate access.

Annual Meeting: Decided to move annual meeting that is traditionally in February to June.