In Attendance: Shawn, Dave, Bill, Wes, Kirk, Justin. also in attendance were Phoebe Fornier and Mindy Scott
Agenda:
1- Onboarding New Board Member – Kayla Decker. Kayla will take responsibility for the gate. Wes will take the role of Vice President/Treasurer
2-Wadman development update – utilities/ gate relocation/ road construction. The road was cut into the property today (3/10/20). The utilities were never run to the end of Jessie Creek. They will have to be extended from where they end near Don Scott’s home. They will probably need to cut into the road. The gate at the end of the road will be re-located to block Scott’s back driveway. Mindy expressed concern over motorized vehicles causing fires. The development of this property will curtail this kind of activity.
3-Sewer Update – 1000 feet of our sewer system runs across the Rocky Mountain Power easement. In 1978 this was not recorded. We had to have the line surveyed and provided a description for this line. Rocky Mountain granted Pole Patch an easement through their property for $1,000. This will be recorded this week. There was also a line through D’Agnillo’s property that was not recorded. D’Agnillo’s have granted a legal easement as well. There have not been any significant repairs to our sewer system that have been required so far. There are however several manhole covers that need to be raised. As the city takes over the system, billing will remain through Pole Patch – at least until they take over the water.
4-Gate Discussion: The gate has been broken. There was a burnt out motor that has now been replaced. We got a quote to replace our existing gate equipment and it was over $8,000 each. We will continue to repair the existing gate as necessary. We need to add some reflective tape to the exit side of the gate. We discussed updating the look of the gate. Everyone will look for pictures of things we like (pinterest, etc) and we’ll discuss it at the next meeting.
5-Fire Plan – Kirk has agreed to talk with the fire department to help us prepare for a possible fire. There are many issues that should be discussed such as emergency evacuation and reducing fire danger.
6-Water Discussion – This is still in process. We will move forward with this after the sewer system is complete. There MAY be requirements from the city regarding meters, etc as we go.
6.5- Ron Peterson issue with meter not reading. For about a year Ron’s meter has not been working with the electronic reader. John will send him a letter with a deadline.
7- Discussion – change meeting time from 7pm to 6:15? This was approved. The next meeting will be at 6:15
8-Trail access/ trespassing – we discussed finding ingress/egress areas in our community that allow people to to easily trespass. One such area is by John Parker’s lot. Wes will go take a look and we can discuss a solution. The Wadman development will also help with this. There a couple of gates that probably belong to Pole Patch along the powerline easement that might be recycled for use.
9- Exhibits for approval: Martin’s and Bradley’s have both submitted house plans for approval.
Section 6 requires min sf of 2500 for main only or if 2 story 3600 with 2,000 on main/ 3 car garage – both plans meet this requirement
Request for variance on setback requirement of 100′ from the road to the house. They are requesting 40′ from asphalt to edge of garage – There are several houses in Pole Patch already who are closer than the setback requirement.
Kerner 69′ Barker 77′ Stakebake 49′ Wheeler 83′ Hargraves 52’/44′ Madsen 86′
Where these two houses are going to be placed off the end of Jessie Creek, the board is willing to grant a variance to both homes to be 50′ off the road.
Site Plan for Bradley & Martin Residences. 40′ from asphalt
Section 6 of the ccr’s -the section that governs home construction & placement…
Spencer Bradley- Home Plans for approval- 2,768 sf on main – 3 car garage-
Braden Martin – Home Plans for approval- 2,644 sf on main – 4 car garage-