2024-5-29 May Meeting

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Jul 302024
 

In attendance: Jeff Clark / Shawn Maynard / Austin Scott / Bradon Martin / Spencer Bradley / Ron Peterson

Annual Meeting: Went over the agenda. July 1st at Peterson’s house. 6:30pm mingle 7:00pm meeting starts. Jeff is working out the refreshments. We will have one empty seat on the board this year. Bradon and Spencer are willing to renew their terms.

New Construction Guidelines: discussion over requiring a deposit before construction begins.

Street Sign: Ron will sending one of his guys to set the replacement sign for the Jessie Creek and Pole Patch intersection.

Weeds: Jeff will call John D’Agnillo to see if he can spray the weeds along the road.

2023-5-31 May Meeting

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Jun 212023
 

In attendance: Bill Kerner / Shawn Maynard / Austin Scott / Bradon Martin / Spencer Bradley / Kendal Madsen

Rental / CCRs Discussion: Revised CCR’s are ready to be recorded.

Annual Summer Picnic/Meeting: Date will be June 26th at 7pm. Bradon will reach out to North Ogden Yogurt Company. Will bring up the increase in dues next year. Also looking for a committee to spearhead updating the gate.

Gate: Cameras and phone open close are not functioning. Also the sensor is not working for Madsen property.

Water: Meeting has been scheduled with Tyson.

2022-9-19 September Meeting

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Dec 142022
 

In attendance: Bill Kerner / Shawn Maynard / Alexis Hammer / Austin Scott / Bradon Martin / Spencer Bradley / Kendal Madsen

Rentals / CCRs Discussion: What is the minimum length for a rental period. 11 months is considered a long term rental. Owner to complete a form that provides all pertinent information about perspective tenants include a background check. Board to timely respond to any requests.

Gate: Reviewed latest ideas for the gate. Spencer and Bradon are meeting with an architect next week.

Water: Tyson with Pleasant View is ready to takeover the water. Shawn reached out to Gardner to get the easement written. November 1st is the goal to get this all taken care of. Still waiting for Briskey to complete the survey of the back flow preventers.

West Property: They pulled the Ligori property off the MLS.

Next Meeting:

2019-11 November

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Nov 132019
 

Members in attendance: Bruce Englesby, Shawn Maynard, Bill Kerner, Dave Parks, Kirk Chugg, Justin Wood, excused- Wes Whitehead.

Had further discussions on amending the CCR’s to address anything that might effect the aesthetics of a neighboring lot. The board unanimously voted to present the addition of paragraph 6.091 to the owners for a vote on making the addition to the CCR’s

Currently there is no fine structure in place to enforce violations of the CCR’s. John provided the draft of the fine resolution created several years ago & the board filled in the dollar amounts and approved the fine structure to be recorded.

The lot at the end of Waterfall has been acquired by a new owner. There are many hardships accompanying this lot that might need to be addressed by the board. We will consider variances when they present lot plans.

Sewer and Water agreement with the city – The city has offered to take over the sewer system – the terms are essentially- that pole patch will need to hand it over to the city in good working order “similar to if it was a new development” meaning we will have to provide legal description and utility easement and the system will have to be inspected and be handed over in good working order- so any deficiencies will have to be repaired. Pole patch will have to pay to get it ready to hand over & cover those expenses along with the costs of the hand off. The board voted unanimously to move forward with this process.

Water- the board has been working with the city for years to transfer ownership of the water system to the city as well… a similar process to the one described above will be required for the water system – the board has on multiple occasions voted to pursue this course of action and re-affirms that desire at this meeting.

2019-10 October

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Oct 092019
 

In attendance: Shawn, Kirk, Dave, Bill, Wes, John

Discussed proposed CCR addendum: Made changes to draft that will be presented to ownership for approval. This proposed change deals with installations or placements of items that may affect the neighborhood. We will review a second draft of the addendum as it is available.

Rocky Mountain Power is installing no trespassing signs along the power lines

John will calculate the funds needed to cover our expenses through March of next year. Any excess funds will be transferred to our reserve account.

Wes noted concerns with a section of road in front of his house. The first time a snowplow runs over this area, it will snag and create a pothole. Wes will look at a repair product to fix that one spot. We will pay for this material if it works

At the next meeting we will discuss the fine resolution and fine schedule for corrective items that need to be fixed

The roads have been crack sealed, and Wes and his boys have trimmed the trees back off the road

Talks continue to have Pleasant View take over our Water and Sewer systems

Discussed ongoing issues with the gate. Wes is going to weld a plate on the bottom of the post. Kendall Madsen has run a pipe to supply water to the flowers by the gate. Kirk had a discussion with the fire department regarding getting through the gate in an emergency. Also, they would like to come and talk to us during our yearly meeting.

2020’s yearly meeting will be February 10th.

Easement Kapp – The situation with the Kapp property has changed to the point that our offer to them will not work. We are currently at an impass on this.

Easement Wadman – There will be 3 more lots added to Pole Patch at the West end of Jessie Creek. We will send a letter to them outlining the conditions. Shawn Maynard is interested in purchasing one of the lots. He will not participate in any decisions the board might make regarding this.

2019-2-11 annual meeting

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Feb 122019
 

John reviewed the 2018 Budget, Balance Sheet and 2019 Budget. Major repair last year was the upper road resurface. Assets are just over $74,000

Shawn opened elections for three board positions. Shawn Maynard was re-elected as President. Bill Kerner and Justin Wood will also serve on the board

We are looking at the possibility having 2 homes built on the west end of Jessie Creek (Wadman Property). There are 5 lots available, but only water for 2 currently.

The owner of the Kapp property – beyond the Wadman property has requested an easement through Pole Patch to access his property. We have had an attorney draw up an easement that we have agreed to. Currently there is no plan to develop this property.

Don reported on the water system. We are using Tyson at Pleasant View City to be our “water master” He does this separate from his PV job. We are still working with the city to take over our water system. Tyson has been working with the city council in working towards this goal. We will meet with the city council probably in March. This is not something that we need to do…we are just looking at it. John can provide testing on our water system to anyone who would like to see them

Shawn talked about increasing our yearly HOA fee. The lower section of Pole Patch Drive is going to have to be replace in the next 5-7 years. We need to begin to accrue funds to replace this section. $150,000 is the estimate to replace the road. We propose to increase the dues by $350.00 to cover this.

Pole Patch purchased a tank sprayer to keep the weeds down on the side of the road. John D’Agnillo is spraying the weeds currently. This sprayer is available to anyone who would like to use it.

Snow removal is going very good this year. We are seeing a couple issues with trees hanging into the road. If you have trees on your lot, please make sure they are trimmed off the road. Overall, we are happy with the service this year.

We replaced the keypad on the gate this year, it is now lit at night.

Solar panels are pre-approved to go on roofs. Free standing panels need to be approved by the board.

Please keep fire hydrants on your property free of snow.

Speed has been an issue on Pole Patch. Also, if you are walking early morning or late at night, make sure you wear reflective material.

All documents relating to roads, water, etc. are available on our website. Contact a board member if you would like to see them.

The approach to the gate is very rough. This road belongs to the city, and they don’t have plans to repair it. When we make any repairs to our road, perhaps we can overlay that small section.

2018-04-10 April

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Apr 112018
 

in attendance:

Shawn Maynard, Dave Park, Elaine Dagnillo, Kirk Chugg, Don Scott (Bruce Engelsby excused)

 

Agenda-

  1. Outbuildings
  2. Roads
  3. Gate
  4. Update on Wadman property

Steve Wheeler attended the meeting and asked for better instruction as to the requirements of construction for an outbuilding he is contemplating building on his property.  Neighbors Porters and Penmans were in attendance to voice support.  At this time there was not a plan submitted but the request did point out the need for clarification of the CC&Rs in regard to the construction of outbuildings… the Board discussed the need for a broad set of guidelines that would allow an applicant to better understand what criteria might be required.

The board discussed the topic of outbuilding construction and recognized that the CC&Rs are very subjective and require: “The Owner shall submit plans (building and site), color samples, and material samples to the Board of Trustees. The type and placement of materials shall be of top quality and complement and be consistent with the existing construction within the Project.”  Which means an applicant for a building would have to get into the process pretty far before they could even submit a proposal for the boards consideration, with no real idea of the possible outcome.

 

This Board sought to provide more clarity and a method for an applicant to know what the board would likely approve and to ensure consistent assessment of future projects.  To that end a page was added to the Pole Patch Website; http://www.polepatch.com/documents/outbuilding-design-criteria/  This page outlines the criteria specific to outbuildings.  When considering construction of a new building  the applicant should be able to utilize that criteria to determine placement and construction design and have a reasonable expectation that a proposed building using that criteria outlined on that page will be approved by the board.

There have been several complaints of the gate not working.  We will obtain bids to replace the controller.  Also, we will get water run back to the gate for cleaning and watering.

We continue to evaluate the roads and repairs that are necessary

All of the fire hydrants have now been serviced, and will be painted as the weather permits.

 

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