2017-04-11

 minutes, Uncategorized  Comments Off on 2017-04-11
Apr 122017
 

April Meeting:

Attending: Shawn Maynard, Mark Stull, Cathy Montierth, ,Kirk Chugg, Bruce Engelby,Don Scott, Elaine D’AgnilloElaine

1. Financials.  Feb 28 Wells Fargo statements updated to G drive.  4 owners have yet to pay annual HOA dues and 1 is in collections.

2. Water.  Telemetry system needs to change.  VFC controls slected for new system, $8900.   N. Ogden City notified they would no longer support current system.  New system will provide notice to Tyson Jackson who has taken over other regulatory tasks related to cerfication of of the water system.  Leaking fire hydrant repaired on Jesse Creek.  Will contract maintence to all hydrants.

3. New potential lot buyer, near top of Waterfall, asked HOA as part of due diligence if a log style home would be allowed.  There are no specifics in the CC&R’s regarding log homes so Board decided to inform log homes are not an issue but square footage and other such requirment would of course apply.

4. Gate camera system DVR will be upgraded to HD so license plates can be determined.

2016-10-11 October

 minutes, Uncategorized  Comments Off on 2016-10-11 October
Oct 112016
 

Tuesday October 11/2016

Present: Shawn Maynard, Eric Stakebake, Don Scott, Cathy Montiereth, Elaine Dagnillo, Mark Stull

Street signs are being installed this month…

John Dagnillo has prepared the locations with his tractor

Shawn Maynard has the concrete planters on a trailer & will place them this week & then one evening next week we will form a work group & place the wood signs.

Signs, including yield and speed limit signs to have same planter bases. Elaine felt like this is not necessary. This was put to a vote and Board voted 5 in favor and one not in favor for the planter bases: planter bases will be installed for yield and speed limit signs.

Caps provided for street signs with solar-powered light/LED. Demo model provided to look at.

Red on street signs was deemed best for visualization.

 

 

  • update on cameras – Shawn Maynard
    • three new cameras to be installed next week in the flower bed by the keypad
  • update on roads – Elaine Dagnillo –
    • crack seal: Elaine spoke with Mike at Aspen paving for crack seal: they won’t do the crack seal until after asphalt paving business is done.
    • plowing: Elaine spoke with Doug and he is set for plowing
    • mowing: Thoughts about the same guy from Plain City. Timing will have a lot to do with weather at spring time. Her thoughts are that it should be done earlier in the year than we did it this year, and possibly done twice to keep weeds down. Elaine is of the opinion that we should wait until next year to decide how many times to do it.
    • Weed spraying: Elaine feels that the spraying needs to be done twice in the spring for effectiveness – about 12″ off of the road pre-emergent following first mowing and a follow up spray after second mowing. Concern from Shawn and reflected by Eric, is that if there is no growth near the road then it may undercut road.
  • update on water system – Don Scott
    • contract with North Ogden/ to monitor system?
      • letter to Pleasant View City (Tyson) about updating monitoring system to be compatible with that of Pleasant View City and to have the city doing the monitoring, in lieu of North Ogden City. Bill Goss has helped us with this. This was read by the group, typos corrected, and approved for submission to Pleasant View City.
      • if there is a meeting, Don will plan on attending. As many as possible should meet with the city, if needed.
      • letter to Tyson will be discussed with Tyson, by Don, to determine best way to present our proposal to the city.
    • evaluation of pump house
      • next year with new recommendations from the city if they take over water monitoring
    • new locks on pump house and other gates
      • keybox # given to Shawn
      • keyed locks should be given combination locks, all with the same combination. If we don’t have them we should purchase them
      • Don will get new combination locks: should be total of three, one of those is for the door to the pump house. Door to pump house will be the last to be replaced after Bill Goss retires.
    • repair of water line
      • water line that feeds the planter box needs to be fixed to be able to wash the gate. Mark will fix this in the Spring.
  • update on gate
    • Backlit keypad was not able to be installed because of incompatibility with current motherboard
  • discussion of fire/damaged trees etc.
    • plan to wait, as advised, to see what grows back neck year
  • Fire hydrant issues
    • from fire this last summer, it may be in our best interest to see if we can tap into the city’s water line from the large tank above Pole Patch to have a larger supply of water if needed in case of fire, with placement of a fire hydrant near Parker’s cul-de-sac.
  • November meeting will not be held: nothing new/pressing to discuss. Plan on meeting in December. On agenda: Annual meeting in February.
  • Meeting adjourned

 

 

2016-5-10 May Meeting

 minutes, Uncategorized  Comments Off on 2016-5-10 May Meeting
May 112016
 

Present: Shawn Maynard, Mark Stull, Cathy Montiereth, Elaine Dagnillo, Don Scott,Brice Penrod Excused- Eric Stakebake

  • cc&r’s  & bylaws have been recorded- item complete!
  • Gate Lights- still need photo eye replaced & bulbs replaced – Eric
  • Camera’s – Brice is shopping for a new camera company
  • Street signs…
    • Timber Sign posts – Shawn will order from Husky Timber
    • Aluminum Yield Signs- Elaine will order & deliver to Shawn
    • Reflective tape samples- Elaine will bring 2″ samples of reflective tape to the next meeting
    • 6 concrete planters- Shawn will order from save-more
    • installation of signs- Elaine will get quote from tractor for hire
  • Roads
    • Elaine will manage crack seal this summer & when we finally do need major road repair ****do not do crack seal- it won’t take hold because we don’t have enough traffic
    • Mowing edges complete $300 per time… will plan to do 1 more time this year.
    • Spray poisen – Elaine will get bid from tractor for hire- to spray- “only on the asphalt”  the growth on the edges is not to be sprayed as it helps prevent erosion
  • Water
    • Don will inspect pump house before next meeting
    • Don will see if Bill Goss is going to recertify & can continue to take care of our water system or if we need to find a new person.
  • Pond shared by Larsens/Madsens… it does have mosquito fish- & Larsen’s plan to cover the pump with a shroud

Next Meeting June 14th 7pm at the Cannery

**Eric- please send a recurring meeting invite to board members so it will automatically populate in their calendar.

 

 

 

 

 

Planter for post $150 each… no plaquard.

Light post concept

2015-10-14 October

 minutes, Uncategorized  Comments Off on 2015-10-14 October
Oct 152015
 

Meeting Details:

  1. Present Shawn Maynard, Brice Penrod, Joe Decker, Cathy Montierth, Mark Stull, James Healy, John Sears
  2. Report from John Sear – 3 accounts in collections- water usage being monitored- collections schedule being followed – 1 additional owner process starting
  3. Water update- Joe Decker – Bill Goss reports water is clean
  4. Gate Update – Shawn *Emergency vehicle  *Cathy? – Cathy please notify a bit in advance on her cell 801-388-9991 for gate opening- if Cathy unavailable please call or text Sharlene Maynard 801-668-2249….     the emergency vehicle sensor is bad- replace for $800 – board voted to replace
  5. Roads- James Healy- Mow edges
  6. CCR’ Discussion & Review – – ccr’s have been reviewed and are being forwarded to Sam Bell to produce final draft- *new changes to be highlighted- by Oct 30th- John will email it to the board-  the board will have till Thursday the 5th to respond to John… If there is no change then John will Email to everyone & they will have 5 days to respond.  At the November 17th meeting the board will approve the final draft & John will mail to everyone- they will have till December 31st to vote.
  7. November Meeting Date- *Shawn out of town on 2nd weds… November meeting to be held

    Tuesday November 17th…. 

  8. BP Proofs and Edits to Declaration with Amendments (2)

2015-6-17 June Meeting

 minutes, Uncategorized  Comments Off on 2015-6-17 June Meeting
May 272015
 
  1. Meeting Details:
    1. Present Shawn Maynard, Brice Penrod, Golden Decker, John Sears, Cathy Montiereth, Mark Stull, Board member James Healy excused. Others present: Ralph Dunkley, Diana Dunkley, Carol Larson, John Dagnillo, Elaine Dagnillo, Don Scott, Mindy Scott, John Parker, Sharlene Maynard
  2. review of last month’s minutes
  3. Discussion regarding Trail system & trespassing etc.  *see attached letter from Bear Fournier
    1. Open floor discussion regarding trespassing into Pole Patch
      1. Ralph Dunkley – pro opinion for letting others in
      2. John Dagnillo – expressed opinion that current rules are adequate. Regarding liability, if someone sues us (e.g., fall, other accident), they have to sue Pole Patch; can’t sue individual for Pole Patch problems.
      3. Don Scott – most experience in past is fine. Had talked to Bear about his concerns, including parking at homeowner’s property; getting arrangement with tow truck company for violators; trail and trespassing concerns. Lots of restrictions may devalue property. States Bear also concerned about hunting aspects in Pole Patch (staging for hunting parties in area). People who see “no parking” signs just park a little ways away from the sign thinking they just can’t park in front of the sign.
      4. Mindy Scott – opinion that trespassing signs should be taken down. Gate to stay up. Good to have some options to keep trespassing down to minimum, as there are some problems. Would like to see paths continue.
      5. Elaine Dagnillo – other gated communities not as restrictive as ours. More foot traffic may impeded motorized traffic. Mentions that traffic around tank has been limited due to rocks placed there.
      6. John Parker – not a problem that he sees with others in area. Changing it may bring on more problems.
      7. Cathy Montiereth – states she lives next to Bear, but doesn’t see the problems he sees.
      8. Eric Stakebake – Sheryl and Eric bring up concerns about trespassers from coming up including insurance, which, according to Ralph Dunkley, would not fall on us unless we create a hazard. Opinion about maintaining signs up, gate up, limiting trespassing; pedestrian traffic isn’t our primary concern. We also can’t be upset if people bring up trash, if we are letting them in.
      9. Shawn Maynard – possible liability issues discussed, and issues with taking stolen cars, and the like, up into Pole Patch. We do not have plans to tow people who park there.
      10. Brice Penrod – trespassing can only be called if person is on property of the trespassed.
      11. Golden Decker – parking on other people’s property has been an issue in the past.
      12. General: be courteous to neighbors about parking on road/in front of homes.
      13. Discussion about trespassing wrapped up. Plan is to not change current rules.
  4. ccr’s
    1. John has Sam updating info for getting CC&R version updated with what our version was, including line items. This will be finished and distributed to Board members before next meeting. After review, and approval, email and postal mail to go to all property owners to vote on line items as discussed, and noted in last month’s minutes. Brice expressed that it would be important to know what has to be there and what cannot be there (legal issues). Line item 11 from minutes from May are about restricted parking. Decision to delete Line item 11 regarding the parking.
  5. collections
    1. Discussion about how some items being paid for, are being applied to the “wrong” bill, such as paying for water bill, but it gets applied to the HOA fees.
    2. Discussion about properties with collection notices, including review of collections process for late payments.
    3. Can we become lien holder on property if taxes aren’t paid by owner. Cathy to check on this.
    4. Lien has been filed against two property owners.
  6. new version of quick books
    1. Shawn needs to purchase new version of QuickBooks for $180. Voted on and passed.
  7. gate update
    1. Cathy has gate control now and is updating gate codes, deleting obsolete gate codes, etc. Cathy’s number listed as contact – cell phone. Cathy to create new codes for others who need to get in – recycling, John Sears, FedEx, UPS, garbage, etc…
    2. Gate maintenance/control is now on Pole Patch website, under gate management.
  8. roads update
    1. gravel was brought in for Decker’s washout and paid for
    2. mowing done along roadways
  9. water update
    1. Bill Goss – bill
      1. Radio bill – this has been taken care of.
    2. JNC water testing done
    3. water conservation: Weber Basin restricting watering to three days per week. We agree that we should attempt to conserve as much as possible
  10. other projects
    1. Missing page A3 from geological survey. Mark to have this scanned in. Shawn will add digital copy to archives.
    2. Fence up along Mark’s place – working well
    3. Eric to draft letter along lines of what our general belief is regarding trespassing into the community and send to Shawn.
  11. Meeting minutes approved.

 

 

 

Dear Shawn and Pole Patch Residents,According to the Pleasant View Police Dept. We as a Hoa need to have our attorney create an official form for ticketing trust passers that we ourselves would need to hand to the tresspasser and or leave on their vehicle. If the trespassers do not leave after that has been given then the Police Dept. can issue a citation at that time. Also, they advise to have a contractual relationship with a towing company so that we can tow repeat offenders. We do have the right to tow if we have proper signage up throughout the neighborhood. Again, we would want the attorney to give us clear directions as to proper signage. As it is we have no teeth and the trespassing will continue until we as a community do something together about it.Also, I have been in touch with the Department of Wildlife Resources and they shall be coming up to go after illegal hunters in our surrounding lands. For starters, the hunter must not have accessed the property via trespassing and secondly the hunter must have a written and signed permission to hunt slip from the actual owner of the land with them at all times with the owner of the land’s permission to be there hunting at that specific time.Also, I have been working with both the Weber Trails folks and the Bonneville Shoreline Trails fella to get the official trail to be clearly marked and designated as under the power lines only. It has been actually posted on their website for some time now that Jessie Creek Drive is an official part of the Bonnevile Shoreline Trail…. which has now been changed to reflect the powerline instead so that should begin to help..but we will need to enforce this to make it stick or they shall continue onto Jessie Creek drive out of old habit.The good news for all trail users be it hikers, bikers or horse back riders, is that the power line trail West of Pole Patch Road will still give them all access to most of those same lands that they were accessing via Jessie Creek Drive before. This is a work in progress and the more people that get using the Power Line Trail the faster that trail will get well established and easy to use. It is truly a win win scenario with everyone’s cooperation!Sincere thanks, Brother Bear Fournier

2015-5-13 May Meeting

 minutes, Uncategorized  Comments Off on 2015-5-13 May Meeting
Apr 152015
 

at last months meeting we decided to to change the meetings from the 2nd Tuesday to the 2nd Tuesday.

May Meeting:

To be held at Wednesday  5/13/15 –  7pm at the North Ogden Cannery Building Conference Room

Present: Shawn Maynard, Brice Penrod, Golden Decker, Eric Stakebake, Mark Stull. Excused: James Healy, Cathy Montiereth

Agenda:

  1. comments from visitors: no visitors at mtg
  2. *board member assignments… *gate management is open… Kathy is the only board member with no assignment…but requests an assignment other than gate.
    1. Kathy can interface with the gate company.
    2. Shawn will work with Steve Wheeler to learn gate operations.
    3. Brice will help with gate opening and closing.
  3. board members- report on assignments
    1. James (not here) roads: road stripe painted last year, weed killing and mowing and crack sealing done last year; he can check on appropriate time to mow before grass gets too dry.
    2. Golden – water issues – everything seems in check
    3. monthly bills: water/HOA fees – covered delinquent
  4. cc’r follow up : consider amendments to ccr- work on language- forward to attorney to finalize verbiage & then mail to residents for official vote *line by line
    1. line item voting from landowners on CC&R issues
    2. send items to attorney – who?  Motion, then subsequent vote to use Sam.
    3. trespassing – can Sam look into liability issue for any trespasser that may wish to sue for damages if they are hurt in Pole Patch property.
  5. trail follow up
    1. signs removed to help clarify no motorized vehicles
    2. Bonneville Shoreline has fixed trail head problems
  6. gate repair
    1. phone company needs to be called to run the cable from phone company demarc near Madsen’s white fence, to the keypad, and land it? or gate company? Shawn will call phone company to get cable run, with Steve.
    2. After this happens, new codes to be issued to landowners
  7. cameras
    1. two new cameras to be installed, one on the keypad, another to get better pics of license plates.
  8. fence – installation complete-
    1. Mark has been reimbursed for cost
    2. Kendell should be reimbursed for cost of gas and t-posts for the leveling.
  9. New neighbors
    1. Christian Hess – moved in to Thompson’s home – 5006 Pole Patch Drive

Agenda for June 2015 based on minutes from this mtg

 

2015-3-4 March Meeting Minutes

 minutes, Uncategorized  Comments Off on 2015-3-4 March Meeting Minutes
Mar 052015
 
Present: Shawn Maynard, Eric Stakebake, Golden Decker, Larry Kendell, James Healy, John Sears
Agenda for March 4th 2015 pole patch meeting
1- review & approve minutes
Minutes approved by board for December 2014 and February 2015 meeting minutes. Quorum was not available to vote on minutes for December or January.
2- review & approve budget/dues
 A – budget has been off for water/sewer; we under-billed by about $10,000. Part is failed collections by about $4,000. Part is under billing. John Sears has been trying to adjust billing based on PV City billings. Spreadsheet has been off/inaccurate. John will re-work spreadsheet to get formula adjusted correctly.
B – Motion to approve new budget – including reducing office/postage costs. Motion approved.
C – Budget review by John Sears
    due dates/ annual meeting date?
CC&Rs state that annual dues must be paid by March 1st, yearly. This year will be April 1st
Board needs to approve budget in January meeting in order to notify property owners of budget to have dues by March 1st
3- new board members & transition
Steve Wheeler and Larry Kendell are leaving.
Place calls to Cathy Montiereth (801) 737-2277- Golden will call; Mark Stull (801) 698-0158 – Eric will call. Other potential candidates include Rodney Porter (801) 776-4460; Mindy Scott (801) 782-2040. Nominations/volunteers from floor at meeting accepted as well.
4- annual meeting agenda
A – Elections – Larry and John
B – Pole Patch Items:
Review Pole Patch website – Shawn
    gate – Steve
    camera – Steve
    water – Joe
    roads – James
    security – Shawn
    budget – John
CC&Rs – Shawn
5- website review
Website created: what should be protected?
Include Annual Budget – password protected
Include Monthly Expenses – password protected
Website updated
6- Bill Goss insurance
Insurance bill to be forwarded to John Sears. Golden will call Bill about the bill.
7- review financials & a/r
Collections policies clarified and enforced regularly
Discussed water billing rates and formulas to be adjusted as needed.
8- Collections policy
On website under “Pages” – updates to collection policy
9- Cameras/Codes – how to deal with troublemakers
A – Codes to be issued to all owners each year at annual meeting.
B – Discussion of new, additional cameras to get license plates and faces of vehicles/people going in.
C- Dealing with trespassers/troublemakers: residents to call police for suspicious activity. At next meeting, bids to get T-posts and barbed-wire fence – James will call Brimhall fence.
10- additional items
Telemetry license for water system/tank/pump? – Golden will call about this.
Shawn will contact Steve Wheeler about gate code changes.
James will contact Doug about possible overpayment for snow removal.
11- schedule next meeting
A – annual meeting on Monday, March 9th at 7 PM at the PV City Office Bldg (Basement).
B – next Board Meeting: April 14, 2015 at Cannery Bldg at 7 PM with new and outgoing board members
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